PURPOSE 

The City of Winter Garden is seeking to obtain proposals from qualified Vendors for Janitorial Services in accordance with the terms, conditions, and specifications contained in this RFP. 

SCOPE OF SERVICES

1. Provide routine janitorial cleaning based on scope, working hours, and event schedule per listed buildings.
2. Provide a breakdown of routine cleaning and hard floor strip & wax per building based on frequency.
3. Specify whether staff will be company in-house or subcontracted.
4. Janitorial staff must have company shirts with company logo.
5. Routine Janitorial supplies will be provided by the city.
6. Strip and wax materials are not supplied by the city. Those costs must be included in the Vendor’s quarterly hard floor cleaning and waxing cost.

The complete solicitation package is available in the Related Documents section below.

SUBMISSION DEADLINE: RESPONSES ARE DUE BY April 13, 2026 @ 4PM (E.S.T.)
The City of Winter Garden will be receiving sealed proposals at the City Hall Reception Desk, located at 300 W. Plant Street, Winter Garden, FL 34787.

Mandatory Pre-Submittal Meeting and Walk-Through:
A mandatory pre-submittal meeting and building walk-through shall be held on March 5, 2026, at 9:00 AM E.S.T. at Tanner Hall, 29 W Garden Avenue, Winter Garden, Florida 34787. This venue including all locations will be visited during this meeting. It is strongly recommended that prospective Vendors plan to visit the project sites to confirm the existing conditions that may affect the Vendor’s estimate and work. The City will not be held responsible for an incorrect price proposal due to the Vendor’s misunderstanding of requirements, measurements, or services required.

The initial term of this contract shall be three (3) years commencing on date of approval with two (2) optional one (1) year renewals. Prior to expiration of original Three (3) year contract, the city shall have the option to renew under same terms and conditions or discuss modification of terms within 60days. The city will have the right to terminate the contract at any time pursuant to the termination provisions of the contract.