Contact WGPD

251 West Plant St.
Winter Garden, FL 34787

The Winter Garden Police Department Website should not be relied upon for emergency services and is no way designed to serve as an alternative to the emergency services provided by 911 telephone service. If you have an emergency do not hesitate to contact 911.

  • Home
  • Support Services: Records Management Division

Records Management Division

Last Update: July 30 2013

Records Management Division

The Records Management Division is the unit of the Winter Garden Police Department that is responsible for maintaining reports and other documents for the police department. The  division is staffed by two civilian records specialists to serve citizens and internal staff with records needs. They interact in person at the lobby window, through the mail, and on the   telephone.
 
Duties include:

  • Greeting citizens coming to the police department lobby.
  • Answering questions and/or coordinating with other staff to assist citizens.
  • Reviewing police reports
  • Storing copies of police reports. Most all records are stored electronically and are converted from paper to electronic format.
  • Making police records accessible to the public, either for inspection or more often by making copies.
  • Forwarding case related documents, transcripts and recordings to the State Attorney's Office and the Clerk of Court's Office for prosecution.
  • Compiling information for the Uniform Crime Report (U.C.R.). The U.C.R. data is forwarded to the Florida Department of Law Enforcement, and then to the Federal Bureau of Investigation, for inclusion in various crime statistics, including the F.B.I.'s annual "Uniform Crime Report" which has nationwide information on crime.


This is the unit of the Police Department that should be contacted if a copy of a police offense/incident report or a traffic crash report is needed. Crash report copies can also be obtained on-line by visiting www.buycrash.com.

Records Management is staffed by two full time non-sworn records specialists. You can find their contact information on our contact us page.

Their operational hours are 8:00 a.m. to 5:00 p.m., Monday through Friday, excluding holidays. The Records Management Personnel can be reached by telephone at (407) 656-3636, either ext. 2224 or 2223.